The Baruch College Faculty Handbook

Registrar's Office

Last updated on 8/16/12

Office of the Registrar
151 E. 25th Street, Room 850
New York, NY 10010
646-312-1150
www.baruch.cuny.edu/registrar


Office Hours
Monday - Thursday:   9:00am-6:00pm
Fridays:  9:00am-4:45pm

Summer Hours
Monday - Thursday:   8:30am-6:00pm

General Information
Information Center:  646-312-1150

Registration 
Eliza Tom:  646-312-1164

Scheduling
Justin Ritter:  646-312-1123

Grades
Beverly King:  646-312-1195


The Registrar's office is the official keeper of all academic records of the college and is responsible for creation of the academic calendar, course master file, semester course schedule, all registration activities, verification of class enrollment, enrollment certificates to state, federal and local agencies, grades and transcripts request.

 

Registration
Students register three times a year: Fall, Spring, Summer I and II. Registration is online for continuing students. Continuing students are given preference by class level, which ensures that they are able to register for classes before new students. Even if the minimum payment due on the bill is $0.00 the bill must be validated by the bursar.

Some FAQs from students regarding registration:

  • What should I do if the payment due is $0.00?

Even if the minimum payment due on the student’s bill is $0.00, the bill must be validated by the Bursar’s Office.

  • If I Do Not Attend Classes, Will my Money Be Refunded?

Once registration is completed students are liable for full payment of all charges assumed at registration. Failing to attend a class does not change the payment due or entitle students to a refund. To cancel the financial liability for registration, classes must be dropped by the due dates in the Academic Calendar. (After this date, students are responsible for full payment of all tuition and fee changes)

  • Is there a Penalty for late Registration? 

The late registration fee is $15.00.

Student Registration Options

All continuing students are eligible to register for courses using the web based registration system known as e-SIMS.

This WEB-based system allows students to:

  • Change their Personal Identification Number (PIN)
  • Add courses
  • Drop courses
  • Replace one course with another
  • View their schedules
  • Inquire about tuition and fees
  • View grades for the previous semester
  • View for open sections of courses
  • View transcripts

Class Rosters for Faculty

  • To gain access to your First Day Rosters, follow these steps:
    • From the Baruch Home Page, go to the "Computing" menu and choose "Faculty & Staff Resources"
    • Then choose "Access Your Course Roster Online with eRoster" and enter the last six digits of your social security number.
  • The e-Certification Roster must be certified by the published due date. Effective Fall 08 the “WN” grade was introduced. This grade must be assigned if the student “never” attended the course. An instructor may not request that the Registrar’s Office remove the “WN” grade for the purpose of allowing the student to officially withdraw from the course. Please keep in mind that there are federal regulations involved. You may refer the student to the Center for Advisement in Rm. VC 5-215. This roster, reflects all registered students on file as of the third week of classes. This roster requires verification of attendance of the names appearing on the roster. If they have exceeded the maximum time allowed then a “WU” should be assigned.
  • The Web-based Roster maybe accessed by the individual faculty. The name of the faculty member teaching the course must be on file with the Registrar's Office. If the Instructor of the course is officially listed "STAFF," no one can access the roster through the web. If the department changes an Instructor from one course to another without this change being recorded by the Registrar's Office, the new Instructor of the course cannot access the roster. To access the web-based roster go to Faculty Rosters. When you have selected Faculty Rosters, you will be prompted to enter your user name (Your last name) and the last 6 digits of your SSN. You will then see a roster of the students registered for your course. This list can be downloaded from the Internet and be used in a spreadsheet program if you have one.

Some Faculty FAQs

  • What do I do if a student claims to have registered but their name does not appear on the roster?

If a student claims to have registered for your course and their name does not appear on the roster, please ask the student to provide a copy of the validated bill dated after the date of your roster. If the student cannot provide that, direct the student to the Registrar’s Office (151 E. 25th Street 8th floor). If the student resolves the registration, a new bill will be issued showing verification of enrollment. 

  • What do I do if I assign a WU/WN grade in error? 

Please use your Baruch College email address to contact the appropriate Dean’s office within the first 2 weeks of incorrectly assigning the grade.

  • Can a student who is registered for one section be allowed to attend another section for which s/he is not registered?

Students should be registered for the course that they are attending. Informal arrangements to allow a student to "sit in" a different section of the course may end up with the student receiving a failing grade in the course for which they are registered. Resolving the registration problem after the term ends can be very problematic for the student and the faculty member involved.


Class Attendance

Attendance is mandatory. Students are required to attend every session of their courses. A WU grade must be given to freshman and sophomores for unexcused absence in excess of twice the number of weekly hours the class meets and may be given to juniors or seniors. A WU given prior to a student applying for a W takes precedence. A WU counts as an F grade in a student transcript. A WU grade may not be used if the student has taken the final examination.

 

During winter or summer sessions, the guideline for excessive unexcused absences is 14%: a WU must be given to Baruch College freshmen and sophomores for absence in excess of 14% of the class sessions (rounded off) and may be given to juniors and seniors. (For example, for a class that meets 18 times in the summer, two absences [11%] would be permissible; three absences [17%] would not.) A WU given prior to a student applying for a W takes precedence and counts as an F. It should be given only if the over-cutting student has attended at least one class, or if there is documented evidence of the student’s participation in a course (e.g., s/he has turned in a homework assignment). If the student has not demonstrated participation in this manner, the grade should be WN.

 

Religious holidays

Some students observe religious holidays during which classes meet. Such absences should be considered excused absences. Students are responsible for making up any missed work, but faculty should try to take these holidays into consideration in scheduling exams and assignments. In any case, members of the faculty should permit those who observe the holiday an opportunity to make up missed assignments or exams. Religious holidays are listed by the City of New York at http://www.nyc.gov/html/dot/html/motorist/alternate-side-parking.shtml.


Grades

Faculty members are asked to submit their grades as soon as possible after the final examination. 72 hours is the normal limit, but we are aware that essay examinations take longer to grade and allow an additional 24 hours for those grades. Late submission of grades may affect a student's ability to register for classes the following semester or to complete graduation certification.

Listed below are the official grades for Baruch College. They apply to both undergraduate and graduate students except where noted. For guidelines to the use of traditional grades (A, A-, B+ etc.) see far below.

Baruch College employs several grades in addition to the traditional letter grades. They are listed in official locations, such as http://www.baruch.cuny.edu/registrar/webgrade/Webgrade_system.htm, but the outline below might be useful. It includes a bit more information than the official descriptions on which it is based.

Any questions should be addressed to the college’s Associate Registrar, Beverly King: Beverly.king@baruch.cuny.edu or 646-312-1195.


Grade: AUD
It means: AUDITOR

Explanation: The student must have officially requested the status of auditor at the start of the semester. If s/he officially applied for auditor's status, a grade of "AUD" will appear in the grade column. This grade cannot be assigned by the Instructor.


Grade: INC

It means: INCOMPLETE TERM WORK

Explanation: When the student has earned an average term grade of 50% or better and, in your view has a reasonable chance to pass the course, you may assign an “INC” to a student who, for a valid reason, does not complete the work assigned (including final exams, papers etc.). If the grade is not resolved by the end of the examination period of the subsequent semester, the "INC" becomes "FIN," the equivalent of an "F." In principle, the student should discuss the need to receive an incomplete with the instructor before grades are due.


Grade: NC
It means: NO CREDIT

Explanation: An "NC" grade is appropriate for research courses when a thesis has not been completed but progress has been made. Graduate students who apply for the P/NC (Pass/No Credit) option will receive a grade of "P" if the course is successfully completed and "NC" if it is not.

 
Grade: P
It means: SATISFACTORY COMPLETION
Explanation: The grade of "P" can be used for undergraduates in the Weissman School of Arts & Sciences if approved. It can also be used in the graduate thesis or research course. Graduate students who apply for the P/NC (Pass/No Credit) option will receive a grade of P if the course is successfully completed and NC if it is not.


Grade: PEN
It means: PENDING for reasons of academic integrity – Please contact Dr. Ron Aaron at 646-312-4570

Explanation: The student's grade is under review because of possible infractions compromising academic integrity. Students are entitled to due process, so if the faculty member has not yet resolved the issue with the student, the proper grade until such resolution is "PEN." This appears on the student's transcript as a grade of "PEN." If the grade is not resolved by the end of the examination period of the subsequent semester, the "PEN" becomes an "F."


Grade: R
It means: UNSATISFACTORY WORK FOR REMEDIAL COURSE(S)

Explanation: “R” is assigned as a final grade (in lieu of “F” or “INC” for remedial, no-credit courses or tutorial courses only (e.g., ENG 0132, CSTM 0120, and FRO 1000)
 

Grade: W
It means: OFFICIAL WITHDRAWAL

Explanation: If a student in your course OFFICIALLY withdrew by the due date, a grade of “W" will appear in the grade column. It is considered to be "without penalty" because, unlike, the “WU," it is not calculated in the GPA as an "F."


Grade: WA

It means: ADMINISTRATIVE WITHDRAWAL

Explanation: The student did not comply with immunization requirements. The student must comply with immunization requirements or the "WA" will be permanent; no grade changes will be allowed. Faculty members must add a proposed grade to the comments field of Web grade.

Grade: WN - in effect as of fall 2008; amended to *WN effective fall 2009
It means: NEVER ATTENDED

Explanation: "WN" should be given if the student has never attended a class and there is no documented evidence of the student's participation in a course. The establishment of a "WN" grade provides necessary information concerning attendance; this is a requirement of Federal Title IV regulations for the disbursement of financial aid to students. A “WN” given prior to a student applying for a “W” takes precedence. Effective fall 2009, "WN" is recorded as *WN by the Registrar’s office and is non-punitive.


Grade: WU
It means: UNOFFICIAL WITHDRAWAL

Explanation: "WU" is assigned by the faculty at any time before the student takes the final exam. "WU" is equivalent to "F." It is assigned for excessive unexcused absences -- absences in excess of twice the number of weekly hours the class meets (i.e., if a class meets three hours a week, students who are absent more than six hours may be assigned the grade of "WU"). If you enter a grade of "WU" for a student, you will be required to enter the last date the student attended. (NB: A WU grade must be given to freshman and sophomores for absence in excess of twice the number of weekly hours the class meets and may be given to juniors or seniors. A WU given prior to a student applying for a W takes precedence. A WU counts as an F grade in a student transcript. A WU grade may not be used if the student has taken the final examination.)


During winter or summer sessions, the guideline for excessive unexcused absences is 14%: a WU must be given to Baruch College freshmen and sophomores for absence in excess of 14% of the class sessions (rounded off) and may be given to juniors and seniors. (For example, for a class that meets 18 times in the summer, two absences [11%] would be permissible; three absences [17%] would not.) A WU given prior to a student applying for a W takes precedence and counts as an F. It should be given only if the over-cutting student has attended at least one class, or if there is documented evidence of the student’s participation in a course (e.g., s/he has turned in a homework assignment). If the student has not demonstrated participation in this manner, the grade should be WN.


Grade: Y
Explanation: "Y" is an intermediate grade assigned after the first semester of a two-semester Honors sequence (or the first two semesters of a three-semester sequence) to signify work in progress. (Honors courses numbered 6001, 6002, 6003.) The "Y" grade is not included in calculating the grade point average. Each "Y" grade is replaced by an appropriate letter grade when the sequence has been completed.

"Traditional" Grades

The percentage equivalents (see "grade scale") are given to guide those who compute grades on the basis of 100%.

UNDERGRADUATE                                  GRADUATE

LETTER     GPA           GRADE                     LETTER          GPA          GRADE
GRADE      VALUE       SCALE                     GRADE        VALUE      SCALE

A                4.0           93.0–100.0             A                 4.0          93.0–100.0

A-               3.7           90.0–92.9               A-               3.7           90.0–92.9

B+              3.3            87.1–89.9              B+              3.3           87.1–89.9

B                3.0           83.0–87.0               B                3.0            83.0–87.0

B-               2.7           80.0–82.9               B-               2.7           80.0–82.9

C+              2.3           77.1–79.9               C+             2.3           77.1–79.9

C                2.0           73.0–77.0               C                2.0           73.0–77.0

C-               1.7           70.0–72.9               C-              1.7           70.0–72.9

D+              1.3           67.1–69.9

D                1.0           60.0–67.0

F                 0.0          below 60.0              F                0.0           below 0.0

WU              0.0                                                  
WN              0.0                                        WN            0.0
PEN             0.0                                        PEN           0.0

Questions: Associate Registrar, Beverly King: Beverly.king@baruch.cuny.edu or 646-312-1195.

For additional information on the meaning and implication of each grade, see the Baruch College Bulletin (Undergraduate and Graduate).