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Select Facility to find available Date(s) Option Selected

1. If you've picked "Select Facility to find available Date(s)", you do not have an event date set for your event. This option will allow you to see which rooms are open at different dates and times. 
   
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2. Only the following search options are applicable at the moment:
   1. The facility(s) area allows you to search against the room schedules for one or more specific rooms or buildings. If "Newman Vertical Campus" is selected, you will see room schedules for all rooms listed in the calendar that are in the Newman Vertical Campus. If a specific room is selected such as "Room 3-216" under the Newman Vertical Campus, you will only see the room schedule for that particular room.
   2. "Search for Date" will allow you to see the room schedules for the facility(s) specified for the specific dates specified here. If a room is not open on the dates specified, it will not show up in the search.
   3. "Search for Time Slot" will allow you to see the room schedules for the facility(s) specified for the time slots specified here. If a room does not have an opening with the time slot specified, it will not show up in the search

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2. Once you've put in your choices, click "Search".
3. You will now see an area labeled "Available Facility(s)". If the room you wish to book has all white cells, that means the room is free. The other colors are explained by the legend in the "Available Facility(s)" area.
   
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4. To select a room or rooms, check them off and then click "Save Schedule". You will now see the Selected Facility(s) area. 
   
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5. Add the start time and end time that you desire for your event and then click "Save". You will then see the room that you previously picked show up with the slot booked for the time slot.

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2.  You may now proceed to finalize your event in the "Details & Registration" tab.

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Details & Registration Tab

1. Fill out the contact information. For the other three boxes under "Other Event Information", check them off if it is appropriate for your event. For example, if it is a school or department event, check off the school or department that is holding it. If you do not find your school or department in the list, please send a request to the BCTC Help Desk to have this added.
2. If you would like your event listed in the CUNY Calendar (http://events.cuny.edu/ ), select "Yes. Make this event visible in the CUNY Calendar" for the "Promote in CUNY Calendar" box.
   
   If your event is in a private category, select "No. Do not make this event visible in the CUNY Calendar" as private events are not published to the CUNY calendar. 
   
   
3. Click "Preview"
4. On the preview screen you can opt to save the event or release the event. If you save the event, it will not be published to the calendar and will only be viewable in your account. If you release the event, it will go into the calendar. The event details area shows a preview of what your event looks like in the calendar.
5. Select save or release event and then click "Finish".
   
   

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1. You have now successfully added an event to

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1. In the calendar service, click the "Events" tabClick "Events: Add".
2. Fill out the event name.
3. Select "Private" for "Publish on Selected Calendar(s)
Select the private category/subcategory that is available to you under "Category(s)/Subcategory(s)"
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4. Fill out the event description
5. For the event date, start time, and duration, you can opt to fill it out here or in the next screen under "Scheduling & Facilities". 
Click the next tab "Scheduling & Facilities" to proceed to the next screen.
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6. If you filled out the event date, start time, and duration, you will find it populated on the screen here. If you opted not to, fill it out the Start Date / End Date fields and the Start and End times under "Event Time(s)".
If you have multiple occurrences of the event (for instance, five open houses with identical event titles/descriptions), click "Custom Schedule" and select the dates.
In the example below, I've selected 1/18, 1/19, and 1/20.
Image Removed When you are done with steps 9 and/or 10, click "Generate Schedule". This will update the screen and allow you to select a location for the event.
If you have multiple occurences (event dates), you can select a different location for each event by checking off each event that will be using the same room and proceeding with the steps (12-13) below.
The example image below would allow me to select a location for the 1/19/2013 event.
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 Midway through the page, you should see a Location/Building/Room(s) checkbox list. Only check off the room that the event is on (do not check off the location/building if you have a room). If there is no specific room for the event, then check off the building. If the room the event is in is not listed, please submit a request to the BCTC Help Desk to add it.
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Once you've selected the location. Click "Save". Upon saving, the location should be reflected similar to the image below.
Image RemovedIf you would like the event to only be displayed during a certain date range, visible after a certain date, or hidden from the calendar after a certain date, fill out the following section:
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7. Click on the next tab "Details & Registration"
For the private calendar, you will only need to fill out the contact information and select "No" for the "Promoted in CUNY Calendar" field.
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8. Click "Preview"
9. On the preview screen you can opt to save the event or release the event. If you save the event, it will not be published to the calendar and will only be viewable in your account. If you release the event, it will go into the calendar. The event details area shows a preview of what your event looks like in the calendar.
10. Select save or release event and then click "Finish".
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Modify/cancel/delete an existing event

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