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The event sponsor will create an event using the calendar administrative interface (similar to the current process) selecting a facility and saving the event. Using the “Send Notification” option the event sponsor will notify Dean/VP of event and request comment on event priority (priority rating, rate category, etc.). Event will only be visible to the event sponsor at this point and no workflow for facilities will be kicked off.



The Dean/VP will receive an email and click on a link to proceed to a comment form. A single web page will present the event details and a form with a single comment field for the Dean/VP to submit a comment indicating rate category to be set for the event.

The event sponsor will check Saved event(s) to see if a comment has been submitted by Dean/VP. If comment has been submitted the event sponsor will set the rate category, as indicated in the comment and the event will be released. If event's facility is within the event sponsor’s jurisdiction, the event will show up in calendar upon the event’s release. If the event's facility is outside of event sponsor’s jurisdiction, release of event will trigger facility workflow. The event will not show up in public calendar until the facility is approved.

The facility owner will approve or deny the facility request, triggering email to the event sponsor. Approval of facility will result in event being displayed in calendar. Denial of facility request will require the event sponsor to select an alternative facility and release the event, triggering facility workflow again.

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