Page History

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1. In the calendar service, click the "Events" tab
2. Click "Events: Add".
3. Fill out the event name.
4. Select the category/subcategory that best fits your event with the drop-down menu.
   
   * If there are multiple categories the event applies to, click "Select Multiple". If you select multiple, a screen will pop up where you can check off the categories you want the event to be under. Check those off and then click "Submit".
   
   
5. Fill out the event description
6. For the event date, start time, and duration, you can opt to fill it out here or in the next screen under "Scheduling & Facilities". 
7. Click the next tab "Scheduling & Facilities" to proceed to the next screen.
   
   
8. If you filled out the event date, start time, and duration, you will find it populated on the screen here. If you opted not to, fill it out the Start Date / End Date fields and the Start and End times under "Event Time(s)".
9. If you have multiple occurrences of the event (for instance, five open houses with identical event titles/descriptions), click "Custom Schedule" and select the dates.
   
   In the example below, I've selected 1/18, 1/19, and 1/20.
   
    
10. When you are done with steps 8 and/or 9, click "Generate Schedule". This will update the screen and allow you to select a location for the event.
    
    If you have multiple occurences (event dates), you can select a different location for each event by checking off each event that will be using the same room and proceeding with the steps (11-12) below. 
    
    The example image below would allow me to select a location for the 1/19/2013 event.
    
     
     
11. Midway through the page, you should see a Location/Building/Room(s) checkbox list. Only check off the room that the event is on (do not check off the location/building if you have a room). If there is no specific room for the event, then check off the building. If the room the event is in is not listed, please submit a request to the BCTC Help Desk to add it.
    
    
    
    
12. Once you've selected the location. Click "Save". Upon saving, the location should be reflected similar to the image below.
    
    
13. If you would like the event to only be displayed during a certain date range, visible after a certain date, or hidden from the calendar after a certain date, fill out the following section:
    
    Image Added
14. Click on the next tab "Details & Registration"
15. Fill out the contact information. For the other three boxes under "Other Event Information", check them off if it is appropriate for your event. For example, if it is a school or department event, check off the school or department that is holding it. If you do not find your school or department in the list, please send a request to the BCTC Help Desk to have this added.
16. If you would like your event listed in the CUNY Calendar (http://events.cuny.edu/ ), select "Yes. Make this event visible in the CUNY Calendar" for the "Promote in CUNY Calendar" box.
    
    
17. Click "Preview"
18. On the preview screen you can opt to save the event or release the event. If you save the event, it will not be published to the calendar and will only be viewable in your account. If you release the event, it will go into the calendar. The event details area shows a preview of what your event looks like in the calendar.
19. Select save or release event and then click "Finish".
    
    

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1. In the calendar service, click the "Events" tab
2. Click "Events: Add".
3. Fill out the event name.
4. Select "Private" for "Publish on Selected Calendar(s)
5. Select the private category/subcategory that is available to you under "Category(s)/Subcategory(s)"
   
   
6. Fill out the event description
7. For the event date, start time, and duration, you can opt to fill it out here or in the next screen under "Scheduling & Facilities". 
8. Click the next tab "Scheduling & Facilities" to proceed to the next screen.
   
   
9. If you filled out the event date, start time, and duration, you will find it populated on the screen here. If you opted not to, fill it out the Start Date / End Date fields and the Start and End times under "Event Time(s)".
10. If you have multiple occurrences of the event (for instance, five open houses with identical event titles/descriptions), click "Custom Schedule" and select the dates.
    
    In the example below, I've selected 1/18, 1/19, and 1/20.
    
     
11. When you are done with steps 9 and/or 10, click "Generate Schedule". This will update the screen and allow you to select a location for the event.
    
    If you have multiple occurences (event dates), you can select a different location for each event by checking off each event that will be using the same room and proceeding with the steps (12-13) below.
    
    The example image below would allow me to select a location for the 1/19/2013 event.
    
     
     
12. Midway through the page, you should see a Location/Building/Room(s) checkbox list. Only check off the room that the event is on (do not check off the location/building if you have a room). If there is no specific room for the event, then check off the building. If the room the event is in is not listed, please submit a request to the BCTC Help Desk to add it.
    
    
    
    
13. Once you've selected the location. Click "Save". Upon saving, the location should be reflected similar to the image below.
    
    
14. If you would like the event to only be displayed during a certain date range, visible after a certain date, or hidden from the calendar after a certain date, fill out the following section:
    
    Image Added
15. Click on the next tab "Details & Registration"
16. For the private calendar, you will only need to fill out the contact information and select "No" for the "Promoted in CUNY Calendar" field.
    
    
17. Click "Preview"
18. On the preview screen you can opt to save the event or release the event. If you save the event, it will not be published to the calendar and will only be viewable in your account. If you release the event, it will go into the calendar. The event details area shows a preview of what your event looks like in the calendar.
19. Select save or release event and then click "Finish".
    
    

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