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- If you've picked "Select Event Date(s) to find available Facilities", check off the event date(s) you wish to book a room for under "Current Schedule". Note that you may only book the same set of rooms for the selected dates so if you have three dates in three different rooms, you will go through this process three times.
- Once you've selected your event date(s), scroll down and you will see the facility search and some other options (room type, features, setup). You can either type in a particular facility you wish to reserve in the Location Keyword Search ("14-250") and click "Filter Facility Checklist" or check off the rooms you wish to search and then click the blue "Search" button. If you are not sure which room you wish to book, you can check off "Baruch College" and click the blue "Search" button to see a full list of all rooms available.
- Once you've selected a room, click "Search". You will then see a new area called "Available Room(s)". Click the checkbox under "Select" for the room and click "Save".
Some rooms may have setup options that describe how you wish for the room to be arranged. Some rooms may also have setup and tear down times. If the room is a Conference Services owned room, please do not modify these times. For non Conference Services owned rooms, the setup time is how much earlier you need to be in the room to prepare and the tear down is how much later you need to be in the room to clean up.
IMPORTANT - If you receive an error after searching the room that states, "There are no rooms that match your search criteria or can be scheduled for this event." Please make sure that someone has not already entered the event you wish to add into the Calendar system. You can do this by looking at the public calendar http://www.baruch.cuny.edu/calendar for the event date and time. If there is no such event, please make sure you have authorization to use this room. If you do, please contact help desk and we will look into this.
- You should see the room now listed in the "Schedule Facility Booking(s)" area. This means the room is now attached to your event and you can proceed to the "Details & Registration" tab to finalize your event.
You can also remove the a room in this area by clicking the tab with the room name you wish to remove and then clicking "RESET".
- Repeat this process for any other event date(s) that may need a room.
- To confirm that all event date(s) have rooms associated with them, scroll down to the "Schedule Facility Booking(s)" area. If you see a tab labeled "Unbooked", the number in the parentheses indicates how many event dates do not have a room. If you hover over this tab, it will display the event date that does not have a room.
- Once you've confirmed that your event date(s) are properly booked, proceed to the "Details & Registration" tab to finalize your event details.
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