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1. You will see three options at the top when on the Scheduling & Facilities page.
   
   
   1. Select Event Date(s) - (No Facility Required) - Pick this option if your event does not have a room.
      
   2. Select Event Date(s) to find available Facilities - Pick this option if your event has a room.
      
      NOTE: Classrooms included in the calendar do not currently include academic class schedules so availability information will not be accurate. Availability of classrooms can be confirmed by the Office of the Registrar.
       
   3. Select Facility to find available Date(s) - Pick this option if you do not have an event date in mind and wish to see the availability of a room. If you pick this option, you may skip the steps below and proceed to the section titled
      
      NOTE: Classrooms included in the calendar do not currently include academic class schedules so availability information will not be accurate. Availability of classrooms can be confirmed by the Office of the Registrar.
       
2. If you filled out the event date, start time, and duration on the "Main Information" tab, you will find it populated on the screen here. If you did not, fill it out the Start Date / End Date fields and the Start and End times under "Event Time(s)".
   1. If you have multiple dates for your event, you may click "Custom Schedule" to pick out the dates your events fall upon. In the image below, we select March 26, 29, and the 30th.
      
      
3. After you've selected a facility option and start/end dates, click "Generate Schedule". You will now see a list of your event date(s) and time(s) under "Current Schedule". You may correct the start/end date(s) and time(s) here if necessary.
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4. If you would like the event to only be displayed during a certain date range, visible after a certain date, or hidden from the calendar after a certain date, fill out the following section that will be displayed after clicking "Generate Schedule":
   
   
    
5. Please read the appropriate section below depending upon the facility option you've selected.

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1. If you've picked "Select Event Date(s) to find available Facilities", check off the event date(s) you wish to book a room for under "Current Schedule". Note that you may only book the same set of rooms for the selected dates so if you have three dates in three different rooms, you will go through this process three times.
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2. Once you've selected your event date(s), scroll down and you will see the facility search and some other options (room type, features, setup). Ignore these other options and select a room as you would've in the previously in the Calendar service. 
   
   
   
   
3. Once you've selected a room, click "Search". You will then see a new area called "Available Room(s)". Click the checkbox under "Select" for the room and click "Save".
   
   
   
   IMPORTANT - If you receive an error after searching the room that states, "There are no rooms that match your search criteria or can be scheduled for this event." Please make sure that someone has not already entered the event you wish to add into the Calendar system. You can do this by looking at the public calendar http://www.baruch.cuny.edu/calendar for the event date and time. If there is no such event, please make sure you have authorization to use this room. If you do, please contact help desk and we will look into this.
    
4. You should see the room now listed in the "Schedule Facility Booking(s)" area. This means the room is now attached to your event and you can proceed to the "Details & Registration" tab to finalize your event. 
   
   
   
   
5. Repeat this process for any other event date(s) that may need a room.
6. To confirm that all event date(s) have rooms associated with them, scroll down to the "Schedule Facility Booking(s)" area. If you see a tab labeled "Unbooked", the number in the parentheses indicates how many event dates do not have a room. If you hover over this tab, it will display the event date that does not have a room.
   
   
   
   
7. Once you've confirmed that your event date(s) are properly booked, proceed to the "Details & Registration" tab to finalize your event details.

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