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STUDENT CLUBS & ORGANIZATIONS
RESOURCES
STUDENT CLUB EXTERNAL FUNDRAISING GUIDELINES
Below are guidelines student clubs must follow in order to
seek funds for their activities from corporations or other organizations
external to Baruch College. At any given time, the Office of
College Advancement (OCA), which is responsible for the College's
institutional and individual fundraising activities, is in discussion
and negotiation with many companies on the College's behalf.
Therefore, all solicitations to corporations and other organizations
must be coordinated with them. Fundraising within the CUNY systems
must also follow CUNY and state and federal tax policies.
Guidelines:
- Only elected club officers can solicit funds
from corporations or other organizations.
- Students who want to fundraise externally must go through
a fundraising workshop offered once a semester
as part of club orientation.
- Students who want to go to corporations to make requests
for funds to support student club activities must receive approval
from both the Office of College Advancement and Student Life (unless they
are going to a personal contact within an operating unit of the
company and are receiving only in-kind gifts or club expense
pickup by the person/unit). Download
a copy of the form that must be submitted to Student Life
to obtain approval for your fundraising activities.
- Student clubs will be able to obtain an invoice from
the Student Accounting Unit (Carolyn_Privette@baruch.cuny.edu)
in order to collect any outright cash contributions from a corporation.
This form must be used to collect contributions from corporations
or other organizations. This ensures that the fundraising review
process has been followed, the invoice contains the correct gift
information, funds get into the right club account, there is
a centralized record of the gift. Download
a sample invoice.
- Students are solely responsible for
collecting any and all funds from corporate or other sponsors.
- Unless they have a prior relationship with a corporate executive,
student club officers in clubs may go only to
pre-approved individuals within a corporation to solicit
funds. The list of pre-approved corporate contacts is available
from Donna Haggarty in the Office of College Advancement.
- Students may solicit corporations for funds for club
activities only, such as conference sponsorships, alumni
receptions, social events, and other College-approved social
and career-related events. (Scholarships, club endowments, paid
internships, research grants, or awards for student performance
may only be solicited through College Advancement.)
Where to Go for Fundraising Help
Once your fundraising plan has been approved by Student Life,
for assistance identifying fundraising prospects, letters of
solicitation, development of sponsorship plans, etc. please contact
Donna Haggarty, College Advancement at donna_haggarty@baruch.cuny.edu by
e-mail only.
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