Baruch College WebGrade System

Frequently Asked Questions
(updated 11/20/07)

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1. Where are the instructions for WebGrade?
   The instructions for using WebGrade are available from the WebGrade information page as well as from all pages within the WebGrade system from the link "Instructions and Help".
2. What is the advantage of using WebGrade over traditional grade sheets?
   With online access to your grade rosters you can now submit grades via the Web from virtually anywhere that you have Internet access. The WebGrade system eliminates a significant amount of paperwork, no more bubble-in grade sheets.
3. Who can help me with the WebGrade process?
   The Computing and Technology Help Desk, 646-312-1010, will provide you with technical support for accessing or using WebGrade.
   The Office of the Registrar can help you with questions related to grading policy, due dates, etc.
4. When is WebGrade available for grade submission?
   WebGrade submission is determined by the Office of the Registrar. The dates for grade submission are listed on the WebGrade home page as well as the academic calendar. Grade submissions will be accepted beginning at 12:01 am on the day WebGrade is scheduled to open and ending at 11:59 on the day WebGrade is scheduled to close.
5. What if I miss the deadline?
   If you miss the grade deadline, you must bring your grades to the Office of the Registrar, Room 850, Library Building.
6. Can I change grades multiple times?
   Grade changes may be made repeatedly until the roster has been submitted to the Registrar.  Once the grades are submitted, a Change of Grade form must be completed and submitted to the Office of the Registrar, Box H-850. Please review the official grading policy  for the college before you assign your grades.
7. Do I have to enter all of my grades at one time?
   No, you can leave WebGrade and return to it at a later time to complete and submit your grades. If you have made any grade changes on your course roster, make sure that you select the "Preview Grades" button at the bottom of your course roster page and then click on the "Save Grades" button on the bottom of the preview page. To log out, just shut down you browser. You will need to login again when you would like to resume entering grades.
8. How do I obtain a copy of my grade submissions?
   After you have submitted your grades, the final page, containing the grades and a confirmation number, is displayed.  You may print this page as follows: on your browser, click the File menu, then click Print on the drop-down menu.  You can return to this final page to view or print it. In addition, a copy of the final grades submitted is sent to both you (if you entered an e-mail address on the submission form) and to your department.
9. When, and where, will students see their grades online?
   All grades submitted prior to midnight each day will be uploaded to SIMS and available the next morning to students through eSIMS http://www.baruch.cuny.edu/registrar/esims.htm.  Students will also receive an e-mail message via Web Mail with the grade. Grades submitted after midnight will not be available until the day following the submission.
10. What if I share a section with another faculty member?
    If a course section is team taught by more than one faculty member, it is recommended that one person be designated to enter grades.
11. What if I teach more than one section?
    Instructors will set a password for each course they teach. Password may differ from course to course.  You will set your course section password(s) via the Web at  http://www.baruch.cuny.edu/webgrade/password/; you will need to set your password(s) before you can access your roster(s) for grading. You may set all the passwords for courses that you are teaching to the same password to make it easier to remember.
12. What if I forget my password?
    Any instructor who is associated with a course can reset the course section password, even if it is has been changed by the other instructor(s) who is associated with the course.
    Go to the  WebGrade main page and select the link "Click here to set your course section password(s)." Enter in your last name and last six digits of SS#. Enter and confirm password for course section(s).
    You can also reset a course section password via the Web at http://www.baruch.cuny.edu/webgrade/password/
13. How can I be sure my grades are submitted?
    Once grades are submitted the last page displays a confirmation number.  If you do not see the confirmation number, then the grade submission is incomplete. Make sure you have clicked on the button at the bottom of the "Submit Grades to the Registrar" page. If you continue to have difficulty, contact the Computing and Technology Help Desk at 646-312-1010.  If you receive an e-mail copy, that is confirmation that the system has accepted your grades.  You will only receive a copy if you included your e-mail address on the final submission form.
14. Why do I need to accept cookies and JavaScript when using WebGrade?
    First-party cookies are used for security purposes. In WebGrade, cookies allow the system to identify you throughout the grading process to insure that the same person who logged into WebGrade submits the grades. JavaScript is used to display important system messages throughout the grading process. Both cookies and JavaScript may be turned back off again following your grading if you'd like. If you need assistance adjusting the settings on your browser, contact the BCTC Help Desk at (646) 312-1010.
15. Why can't I enter a semicolon, apostrophe, single or double quote in my comment?
    The WebGrade system cannot allow these characters to be included in the comment because they may interfere with the processing of grade submissions. Try to use another character (dash,equal,underscore) or spaces in place of these characters.
16. Why is there a grade already in the roster for one of my students?
    The "W" and " WA" grades are assigned by the Registrar and cannot be altered by the faculty. If the student has a pre assigned" WA" and continued attending your course, please assigned the appropriate grade in the comment/notes section of your roster. (e.g A-F, WU, INC undergrad). In some cases the grade you assign may be entered after investigation or completion of immunization forms by the student.
17. What is the "Comments" field for on my course section roster?
    The "Comments" field can be used in the same way as it has been in the past on the paper grade roster sheets, to record additional information about a students grade or performance in a course. Information entered in the "Comments" field is NOT sent to students or recorded in BOSS. It is only recorded on the roster grade receipt sent to the the Registrar, department chair and the course instructor.
18. Why do I get an error message when setting my course password?
    Recent changes to Microsoft's Internet Explorer result in this error message. Just click on the "No" in the error message and the password will be set. We currently recommend that you use Netscape or Firefox browsers.
19. Why is the browser locking up when I try to view my course section roster?
    If you are teaching a large course section (85+ students) and you are using Internet Explorer browser your roster display can be significantly delayed and may even lock-up your computer. We have found that Internet Explorer has difficulty rendering the large tables that are used with larger course sections and recommend Firefox or Netscape  browsers as an alternative to Internet Explorer. You can download and install these browsers yourself or contact the Computing and Technology Help Desk to obtain an installation disk and provide you with installation assistance.
    Additionally, if you are accessing WebGrade via a 56k dial-up connection and have a large course section, the download and display of the page may take as long as 30 seconds.