Office of the Registrar

Office of the Registrar - FAQ

Office of the Registrar:-

Mailing Address:         
Office of the Registrar                                                                
Baruch College /CUNY 
151 E 25th Street, Box H-0850                                                                    
New York, NY 10010

Registrar's Office service hours:

Monday-Thursday 9:00am–6:00pm and Friday 9:00am–5:00pm

Registrar's Office telephone number:  The Registrar's Office telephone number is (646) 312 1150. See the Registrar's Departmental Directory for a list of employees’ telephone numbers.

Registrar's Office fax number: (646) 312-1151.                        

 

CUNYfirst Self Service: Using CUNYfirst (formerly eSIMS)

CUNYfirst has replaced eSIMS to give students access to all the services below with one single sign on from any computer.

Students may claim their CUNYfirst account now and login to CUNYfirst.

Learn More About CUNYfirst, Claim Your Account and Login

  • Register
    All the information you need to register will be right there on CUNYfirst - just select and click.
  • Search for Classes
    You don't have to go back and forth to find classes - it's all in CUNYfirst.
  • Validate Courses
    Course pre-requisites are displayed, and CUNYfirst will tell you if you qualify.

       No need to wait in line. CUNYfirst swaps courses for you.

DegreeWorks FAQs

What is the Degree Works Audit (DWA)?  

The Degree Works Audit (DWA) is a computerized program that displays your academic information based on the colleges’ requirements found in the Baruch Bulletin. The DWA enables you to track your academic progress towards degree. The DWA provides information on how each requirement was satisfied and what courses can be taken to complete your remaining requirements.

Is my Degree Works Audit the same as my Academic Transcript?  

The Degree Works Audit (DWA) is an unofficial advisement tool. It is not an Academic Transcript.

How can I get the most out of my Degree Works Audit? 

You should always review your degree progress report prior to meeting with an advisor, preparing any questions you may have regarding your requirements.

Who can help me understand the DWA?

Process and print out your audit and see your respective Undergraduate Academic Advisor or Graduate Academic Advisor.

Undergraduate Academic Advisors:

Center for Academic Advisement, NVC: 5-215, (646) 312-4260

Graduate Advisors:

  • Weissman School for Arts & Science, NVC 8-211, (646) 312-4490
  • Zicklin School of Business, NVC 13-221, (646) 312-3140 

School of Public Affairs

135 East 22nd Street, Suite 1005, (646) 660-6757 

Can the DWA help me decide what courses(s) I should take next semester? 

The audit shows both your completed and incomplete coursework for your degree. To learn more about the courses and confirm if you have met the prerequisites, click on the underlined course and you will be linked to the Schedule of Classes. From there you can click on the course title to see a description and the prerequisites for the course.

What do different Sections of my DWA represent? 

Student Header: Contains current status information, including name, School (Undergraduate or Graduate), Level (Level 4 equals second semester sophomore), Baruch GPA, ID (last four numbers of Social Security), Degree and, if you are a SEEK or Honors student you will see two additional fields – Program and Advisor.

Advice and Alert: Display various important messages based upon your credit level and GPA. They can be displayed anywhere within the Audit.

Bachelor of Bus Admin: A summary of all the requirements specific to your degree, including basic skills, the CUNY Proficiency Exam (CPE) and the College Preparatory Initiative (CPI).

Common Core Curriculum: Baruch Undergraduate core course requirements consisting of, Tier 1, Tier 2, and Tier 3, that all students must take regardless of their Degree.

Pre-Business Requirements: These courses are the Zicklin School of Business program prerequisites which must be successfully completed before officially declaring your major.

Insufficient: Listing of courses where grade earned is not a passing grade.

In-Progress/Pre-registered Courses(s): A listing of courses where grade is not yet earned appears in different block as INP (in progress). These courses may also represent courses that you have completed but which have not been graded.

Courses Not Counted Toward Degree Requirements: A listing of duplicate courses (if there are duplicates, the program will automatically select the one with a higher grade and/or more credit hours) or courses that exceed the maximum allowable transfer credit limit.       

Graduation FAQs 

How do I file for graduation?

To file for graduation, please fill out Application for Graduation form and submit that to Registrar’s office.  

When should I file for graduation? 

Deadlines for submission are as follows:             

Graduation Deadline
February 2014 (finishing Fall 2013) November 1, 2013
June 2014 (finishing Spring 2014) March 8, 2014
September 2014 (finishing Summer 2014) March 8, 2014
February 2015 (finishing Fall 2014) November 1, 2014

           

Can I get a letter verifying that I graduated? 

After your degree is posted on your transcript, you will be able to obtain a letter from the Registrar’s Office confirming your degree.

If I participate in commencement, have I earned my degree?

No. Commencement is held before degree auditors can determine if Spring and Summer candidates have fulfilled their final requirements. Participating in the ceremony is not a guarantee of graduation.

For more Information Visit Application for Graduation

Can I have my transcript held until the degree is posted? 

If you want your transcript request to be held until the degree is posted, be sure to specify that when making your request. All obligations, whether academic and/or financial, must be cleared before your records will be released.                                                               

ePermit FAQs:

What is e-Permit?

ePermit is CUNY's online application to obtain permission to register and attend classes at another CUNY college.  

How to use ePermit?

To access ePermit , students should have the CUNY Portal ID. To obtain the CUNY Portal ID, go to the CUNY homepage (http://www.cuny.edu) and click the “Log In” button at the bottom left. Once on the University Home Page, students initially will have to register for a Portal ID and Password, by clicking on “Register” and following the directions. Once registered, students can go to http://epermit.cuny.edu and login with their CUNY Portal ID and password. To apply for a permit click on 'Create new permit' and follow the instructions as you proceed.

How would I know if my e-Permit request was approved?

ePermit applications are processed in the order in which they are received.  Upon receipt of requests, applications are processed in 5-7 business days. Students will receive an email confirmation of the progress of their ePermit request through out the approval process. If a request was rejected, the student will be notified electronically of the reason for rejection.

Where can I find the course equivalency?

Go to www.tipps.cuny.edu . If the course in question is not transferable to Baruch, you may not take the course on permit. Students are not allowed to go on permit to any Community Colleges.

Who is eligible to take courses on permit at other colleges?

Matriculated students who have been in attendance in the prior semester and in Good Academic Standing (Undergraduate GPA 2.0 or higher and Graduate GPA 3.0 or higher) are eligible to take courses on permit. First semester freshman and transfer students are not allowed to go on permit until they have completed at least one semester at Baruch and these grades have been posted. Students with financial holds are not eligible to take courses on permit.  

What is the next step after receiving the final approval for my ePermit request?

You must register for the exact approved permit course using the host college’s registration system. Do not register for a course that has not been approved by the Baruch College Office of the Registrar. Remember that you need to be aware of and follow their (Host College) registration procedure. You will receive an email from the host college regarding their registration process once your application is processed at their end. Getting the approval from your home college does not mean you are already registered for the course. You will be registered for the equated credits at your home school. You will pay tuition to your home school.

What should I do if I try to file for the ePermit request and get the following message “YOU DO NOT HAVE ANY ACTIVE SEMESTERS AT YOUR HOME SCHOOL?”

Log in to CUNY Portal at www.cuny.edu. Click on "My Profile" and make sure the primary college selection is Baruch College. If you still get this error message, contact the Registrar's Office.

How do I drop permit course(s)?

If you enroll in a course at the selected Host College and decide not to attend the course, it is your responsibility to cancel the course registration at both home and host campuses as well as the e-permit request.  You need to drop the course at the host college follow their academic and refund calendar. You should notify your Home College of the cancellation before classes begin to avoid a tuition liability and to prevent any academic consequences. You must submit a certification letter from host College stating the withdrawal date and the amount of the refund.

Can I take a course at a Non-CUNY college? 

Yes, you can take a course at a Non-CUNY college. In order to do so, you have to fill out an Outgoing Permit Application. You may pick up the application from Registrar’s Office or Download it from the website.

Download an Outgoing Permit Application         

Are there restrictions or guidelines for visiting undergraduate epermit students?

Yes. Please review the policies set forth by the respective Baruch College Dean’s offices:

For ALL Undergraduate Students:

All students must meet Baruch College course pre-requisites, go to http://www.baruch.cuny.edu/courses/index.jsp.

For Weissman School of Arts and Science Undergraduate courses:

Courses above the 4000 level require permission from the Weissman School of Arts and Science Dean’s Office AND Academic Department prior to final approval and registration ability. You must submit a notice on official Baruch College letter head indicating the course permission received from the Dean's office and Academic Department to the Office of the Registrar ePermit Unit.

For Zicklin School of Business Undergraduate courses:

Permits are not issued for 3000 level Accounting and Finance courses. Additionally, enrollment in 4000 and 5000 level Zicklin courses are not available to visiting students.

Permits for Zicklin School of Business courses may not exceed 9 credits on their Baruch College (lifetime) academic record. This includes courses accumulated through matriculated records and non-degree records such as permit.

Please note, the following disciplines are part of the Zicklin School of Business: accountancy (ACC), computer information systems (CIS), economics (ECO), finance (FIN), insurance (INS), law (LAW), business policy (BPL), management (MGT), business (BUS), international business (IBS), marketing (MKT), operations research (OPR), real estate (REA), and statistics (STA).

Are there restrictions or guidelines for visiting graduate epermit students?

Yes. Please review the policies set forth by the respective Baruch College Dean’s offices:

For ALL Graduate Students:

All students must meet Baruch College course pre-requisites, go to http://www.baruch.cuny.edu/courses/index.jsp.

For Weissman School of Arts and Science Graduate courses:

Courses are subject to the approval of the Weissman Office of Graduate Studies, NVC - 8-211, and are contingent upon availability.

For Zicklin School of Business Graduate courses:

Courses are subject to the approval of the Zicklin School of Business Graduate Academic Services office, NVC - 13-211, and are contingent upon availability.

For School of Public Affairs Graduate courses:

Courses are subject to the approval of the School of Public Affairs office of Graduate Admissions, 135 E 22nd St. Room 1011, and are contingent upon availability.      

Record Release (Transcripts & Certificate of Attendance):

How do I request a copy of my transcript? 

Before requesting transcripts, please be certain that you do not have any holds that will prevent the processing of your request. Transcripts may be requested online, by mail, and in person.  Students may request official transcripts to send to themselves.  Student copies are available through ESIMS.

Note: an official transcript is one which will be submitted to a third party (eg: another school, a job). Unofficial transcripts should be used for advising purposes. If you receive and open a transcript, it cannot be considered “official” for the purpose stated above. 

Ordering Online

Baruch College provides a service which allows students to request a transcript online.  Simply click on the link below to get started.  Students using this service are responsible for the $7.00 transcript fee, as well as a $2.00 surcharge for using this system.  Transcripts can be requested 24 hours, 7 days a week using this service. Upon receipt of requests, transcripts are processed in 3-5 business days.

Order your transcript online

Check your online order

Ordering By Mail

Please click on the transcript request form and return it to the Registrar’s Office for processing.  Do not forget to sign and date the form. Upon receipt of requests, transcripts are processed in 5-7 business days.

         Transcript Request Form - PDF (Download Adobe Acrobat)

Mailing address:      Transcript Unit

                               Office of the Registrar

                               Baruch College

                               151 E 25th Street, Box H-0850

                               New York, NY 10010

Ordering In Person

Come to the Office of the Registrar and obtain a transcript request form or bring the form completed from the website.  Do not forget to sign and date the form. Upon receipt of requests, transcripts are processed in 5-7 business days.

Office location:     Office of the Registrar

                              151 East 25th Street Room#850

                              New York, NY 10010      

What is the cost of a transcript? 

Each copy of the transcript costs $7.00. Please make check or Money Order payable to Baruch College. Transcripts sent from Baruch to other units of City University are free. 

How long it takes to receive a transcript? 

Requests are processed in 5-7 business days of their receipt. However, students who attended prior to 1981, requests are processed in 7-9 business days. Transcript requests will not be processed unless all financial and other obligations to the college are met. 

For questions about transcripts, can I contact the Registrar's Office by e-mail?

Yes. For transcript questions, send an e-mail to Registrar@baruch.cuny.edu. Please make sure to include your name and the last 4-digits of your social security number in all communications. 

How can I obtain an official certification letter to verify my enrollment?

Please submit a Certification of Attendance Letter Form to the Registrar’s Office. Allow 3 to 5 days for processing.                                   

Record Update (Address Change, Name Change): 

How do I change my address?  

Complete the address change form available on the web site and also in the Registrar's Office. Mail the form or bring it to the Registrar's Office. You must date and sign this form.

** Post Office box numbers are not acceptable**

How do I change my name?

Complete the name & social security number form available on the web site and also in the Registrar's Office. Mail or submit the form along with the following documentation:

  • Naturalization papers (Certificate and Court Order)
  • A certified copy of a court order authorizing the change of name
  • A copy of the marriage certificate (if applicable)
  • A copy of a birth certificate  

How do I change my ID/ social security number?

Complete the name & social security number form available on the web site and also in the Registrar's Office. Mail or submit the form along with the following documentation: A copy of your social security card.

Registration FAQs: 

What should I do if I experience difficulty in using the eSIMS system?

You may contact the BCTC help desk at (646) 312-1010. They are available during weekday business hours.  

How will I know when I can register?

Your Baruch email account is your primary source for registration notices and important information.  You will receive an email to this account telling you when you may register.

Your registration appointment will be posted to eSIMS. You cannot register before your appointment. However, you may register anytime after your appointment throughout the registration period.

How do I register for classes?

There are 2 ways to register:

1. Online registration at www.cuny.edu. Students have to use their CUNY Portal User name and Password to access eSIMS. If you have not already created your CUNY Portal account, please visit www.cuny.edu to obtain a Portal User name and Password. If you do not remember your Portal User name call BCTC help desk at (646) 312-1010.

Log-in to the CUNY Portal. On your MYPAGE you will see an eSIMS single-sign-on selection. Click it and your eSIMS menu will be brought up. If the correct college is not made available to you, go to your Portal Profile option on the bottom of the left side panel. Select Modify Profile. Select the college from your Primary Affiliation that you want to register for. Modify the Profile and go back to the eSIMS single-sign-on selection.

2. In person at the Registrar’s office during late registration.

A course I need to take is full. How can I register for this course? 

You cannot register for a closed course. Registration is closed for a course that has reached its seating capacity. Some courses have additional sections of the same course offered at different times or with different instructors. If there are alternate sections that fit your schedule and remain open, register for one of them.

If the closed course has an on-line waitlist, you can put yourself on the waitlist. To place your self on the wait list for a closed course go to

                                  http://www.baruch.cuny.edu/waitlist

and enter your Student ID (SS#) and PIN to log in. However, being on the wait list does not guarantee your entry into the class. The instructor or department will contact you if a seat becomes available.

If there is no wait list, you can periodically check the course’s enrollment status on the on-line Schedule of Classes. Seats occasionally become available when students drop the course  

What is the Take/Replace option?

The take/replace option combines add and drop function by permitting you to drop a course, but only if the one that you want to add is available. This function assures that you do not lose a course while attempting to add another. To use this option press the REPLACE button corresponding to the course that you wish to replace. The system will then ask for the code number of the section that is to be added. Enter the 4-digit code for the section that you want to add, and then press the REPLACE button. If the course that you want to add is available it will be added to your schedule and the course that you want to replace will be removed; if not, neither action will be taken. Only one take/replace option may be performed at a time. Therefore, if you have more than one take/replace request, you must enter the first set of courses, process the request and then enter the second request. You may combine the take/replace option with regular ads and drops.

When can I drop a class?

A: You can drop a class without penalty any time BEFORE the first day of classes for a given semester. You can do this online via eSims. After the semester starts, there is a refund schedule that can be found online in the Academic Calendar.  If you drop a class during the refund period, no record is made on your transcript, and your refund will be based on the Academic Calendar.

How do I withdraw from a class? 

If you are dropping a class during the refund period, your refund will be determined by the Academic Calendar.  If you are dropping a class after the refund period, it is considered a Withdrawal, and you will be given a “W” grade on your transcript. Pick up the form at the Office of the Registrar, fill it out and submit it there.

Before submitting the form, please check followings:

  • If you are receiving financial aid or if you are an international student, dropping a course might affect you. Please see the Financial Aid Office or International Student Service office.
  • If you are withdrawing from all courses (Total Withdrawal) at any time during the semester, you must go to the Center for Academic Advisement and see an Advisor.
  • If you are a first semester freshman you must receive permission from an academic advisor.
  • If you are on academic probation, you must receive permission from an academic advisor.
  • If you need to drop a course after the deadline date, see an Advisor at the Center for Academic Advisement.

What registration problems might I encounter?

Below are some registration problem messages:

Course is Closed: There are no more seats available in the section you selected. You may ask the system to search for open sections.

Course is canceled: The course you selected has been canceled by the College.

Time Conflict: You have attempted to register for courses that meet during overlapping time periods. You may choose one or the other, but not both.

Maximum Credit limit exceeded: You have exceeded the maximum number of credits allowed for the semester; 18 academic credits for matriculated undergraduate  and graduate students. You must obtain credit overload permission from the Center for Academic Advisement to register for credits in excess of the limit.

Departmental Permission Required: Permission must be obtained from the Department Chairperson. Registration for this course may be done on the web after permission has been  obtained.

STOP on Student’s Record: The system will explain the type of STOP and direct you to the appropriate office to clear it; you will not be able to register until all STOPS on your record have been cleared.

Session timeout: The system will automatically timeout your session if there has been no activity for 15 minutes. This protects your private information and saves valuable system resources. 

I am on the waitlist for the course. How will I know if I got in?

If a seat becomes available and you are selected to take one of the newly opened seats, the Dean’s office will notify you -- typically by Baruch e-mail -- that you may now register for the course online.

What can be done through the eSIMS system?

You may register, search for open sections at specific time periods if you encounter a closed section, drop a course, and change your program. You can also verify the courses for which you have registered and the total amount due. You may change your password and check grades. You may view and print your class schedule, semester bill and unofficial transcripts.

Which transactions CANNOT be processed through eSIMS? 

A) Course Overtallies

B) Credit Overloads

C) Processing of Independent Study courses.

D) Time Conflicts

E) Exceptions/Waivers to courses with restrictions, requisites, and co-requisites as noted in the College Catalog.

The above mentioned transactions must be processed in the Office of the Registrar with the appropriate approvals, unless the department enters an electronic waiver in the system.

Visiting Students:        

Can I take courses as a Visiting Student?

Yes, if you are currently enrolled in a degree program at another college or university, have a bachelor degree, or have taken some college courses in the past. If you are a junior or senior in high school you make take courses during the summer sessions.

How do I apply?

In general, most students will need to fill out a non-degree application, pay the processing fee, and submit documentation, such as transcripts or permits from home colleges.

Applications can be found on the Office of the Registrar website at www.baruch.cuny.edu/registrar/forms.htm 

What courses can I take?

The schedule of classes is available online at www.baruch.cuny.edu/schedule. In all cases, course prerequisites must be met.  Course descriptions and prerequisites can be found in the online schedule of classes or in the bulletin at www.baruch.cuny.edu/bulletin .  Non-degree students may register for any course provided there is space available and they have meet all prerequisites and/or co-requisites

Are courses transferable?

Students receive college credit for courses taken at Baruch College under any status except auditor. Students should check with their home institutions or future home institution regarding acceptance of courses taken at Baruch College.

Where do I get course materials, like the syllabus and textbook?

You must contact the department for a list of course materials.  Departments are listed by discipline under the Baruch College directory at www.baruch.cuny.edu/directory 

How much does it cost per credit?

Tuition and fees are subject to change. To view current tuition and fees please visit www.baruch.cuny.edu/tuition. Tuitions rates are higher for Out of State (non New York State) residents. In order to qualify for New York State tuition rates, all new students must file the Residency Form which can be found at www.baruch.cuny.edu/undergrad/residency.htm. 

Do I have to satisfy immunization requirements?

Students who register for 6 or more credits at Baruch College must satisfy New York State immunization requirements. For more information, check our website at www.baruch.cuny.edu/undergrad/immunization.htm . 

What if I am an International student?

First, your transcript must be translated by an official agency. We will accept a copy of the original. Second, if you do not have a U.S. social security number, please contact the unit at visiting.students@baruch.cuny.edu. If you have questions regarding a VISA please contact the ISSC at www.baruch.cuny.edu/studentaffairs/issc/index.htm .

How do I register?

After your application is reviewed and approved, you will receive a confirmation email with instructions on how to access the online registration system.

Am I eligible for financial aid at Baruch?

You must speak to your home school regarding financial aid for courses on permit at another school.

How do I pay my bill?

Payments are processed by the Office of the Bursar. For all payment options, please visit the Bursar website at www.baruch.cuny.edu/bursar/payment.htm#inperson .

How do I gain access to the building(s)?

You must bring a copy of your paid tuition receipt to the ID Center in order to have a Baruch College ID issued to you. Please visit www.baruch.cuny.edu/psafety/idcard.htm#students for hours.

                                          

Ability to Benefit:

My college has informed me that I need to take an Ability to Benefit (ATB) exam in order to be eligible for the Tuition Assistance Program (TAP) and Scholarships. What exactly is meant by ATB?

If you do not have a US high school diploma or recognized equivalent such as a GED, you must take and pass an ability to benefit (ATB) exam approved by the NYS Board of Regents and designated by your school to be eligible to apply for State aid. The ATB exam demonstrates the student's ability to benefit from the training offered.

I have an Individualized Education Plan (IEP) from my high school, is this considered the same as a high school diploma or GED for State aid purposes?

No, an IEP diploma is not equivalent to a local or Regents high school diploma. You must contact your college to identify the procedures you will need to follow to be considered for admission. For State aid purposes, you will still need to take and pass an ATB exam.

I have been to college before, am transferring my credits to another college and have never received any State aid. My new school said that I need to take and pass an ATB exam in order to be eligible to receive any State aid since I do not have a high school diploma.

Yes, the Ability to Benefit regulations apply to all students who are first-time state aid recipients who do not have a high school diploma or its equivalent (GED.)

I currently have a college degree and am continuing with my education, however, I do not have a high school diploma or GED. Will I need to take and pass an ATB exam to be eligible to apply for State aid at my new college?

If you are seeking to earn a degree and already have earned a degree from a regionally accredited college or university or any institution in New York State authorized by the Board of Regents to confer degrees, your prior degree can be used to satisfy State requirements to be used in place of an ATB exam.

I graduated from a university outside the United States. Will my foreign degree allow me to be eligible for State aid without taking the ATB exam?

If your degree comes from a college or university that is recognized by your home country’s Ministry of Education, you are considered to meet the requirements and do not have to take an ATB exam.

I have a non-U.S. high school diploma and have never had any New York State aid before. Do I qualify for State aid or any State scholarships?

Without a U.S. high school diploma or its equivalent you will need to take and pass an Ability to Benefit (ATB) exam. Again, the ATB requirements apply to all students who are first-time state aid recipients and the exam is required to be eligible to receive any State aid.

I have taken the required ATB exam but have just found out that I did not pass it. Will I be able to retake the exam?

Yes, after the appropriate remediation prescribed by the college.

I have already started at my college and have just found out I did not pass the ATB exam I took prior to the start of school. If I retake the exam and pass it this time will I be able to receive State aid for the term I am currently in?

You must take the exam within the institution's add/drop period to establish award eligibility in that term.

I have been home-schooled. Am I eligible for State aid?

Yes, you will be eligible to apply for State aid once you have received a letter from your home school’s district superintendent attesting to the substantial equivalence of the homeschooling to the education completed by public high school graduates.

Are United States high school diplomas the only high school diplomas that are acceptable to be eligible for State aid?

Yes. Note: US high school diplomas include diplomas from the District of Columbia, Puerto Rico, the U.S. Virgin Islands, Guam or the Northern Mariana Islands and qualify you to be eligible to apply for State aid.