Procedure for Relinquishment of Inventorial Equipment
PURPOSE
To delineate College policy for the disposal of inoperative or obsolete equipment.
PROCEDURE
- The appropriate Department Chair or Administrator forwards a memo to the Purchasing Department, requesting that the equipment be removed. Email correspondence is acceptable
- A detailed equipment list is attached or included in the body of the memo. The descriptive data should be comprehensive, incorporating such details as manufacturer's name (if known), model number, serial number, CUNY bar code number (if applicable), location of equipment, and relevant information regarding age or condition.
- Upon receipt of request, the Purchasing Department makes arrangements to have the equipment evaluated to determine viability of placement elsewhere within the College or CUNY, possible trade-in value toward future equipment purchases, relinquishment to the City of New York's Office of Surplus Activities (if the value warrants this action), or disposal through commercial cartage. Campus Facilities and Purchasing work in tandem to ensure that property removal arrangements are carried out as economically and efficiently as possible.
- It is Purchasing's responsibility to notify the Property Manager's Office of the final disposition of all College-owned equipment.
