Faculty Services

Course Reserves Guidelines


  1. Copyrighted materials will be placed on reserve for non-commercial educational use only.
  2. Each class page will include the following copyright notice:
    "The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research. " If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. "
  3. The library will not place materials on electronic reserve if it judges that the nature, scope or extent of the material is beyond the reasonable limits of fair use.
  4. Complete or longer works (e.g., books) will not be scanned.

Special restriction regarding the Harvard Business Review : The license agreement for our digital version of the Harvard Business Review in EBSCOhost does not permit article-level linking from the database to course reserves. As a result, we cannot place articles from this journal on e-reserve. Faculty who assign articles from the Harvard Business Review in their courses may direct students to search for the article directly in the EBSCOhost database Business Source Complete .


  1. Electronic reserve will permit simultaneous use by multiple authorized users.
  2. Authorized users may view or print copies. In most instances, documents are stored as Adobe PDF files. Patrons accessing material from off campus must have the Adobe Acrobat Reader installed. This is available free from Adobe.
  3. In order to minimize downloading time and failures large documents are divided into smaller segments, which will need to be accessed separately.
  4. Articles to which the library subscribes electronically will be linked from the citation.
  5. Material will be removed from electronic reserve at the end of the semester.
  6. There will be no charges for viewing reserve material, although printing charges may apply.

Guidelines for Submission of Material

In order to provide the best image possible and to process requests as efficiently as possible, we ask that faculty adhere to the following guidelines:

  • Provide a clean, sharp, copy of the material.
  • Single sided copy only
  • Do not reduce the photocopy, or provide copies that have been underlined or highlighted.
  • Avoid black edges
  • Use 8 ½ x 11-inch paper, with a ½ inch margin on all sides.
  • A full bibliographic citation accompanying or written on the first page of the material.
  • Instructor name and course written on the first page.
  • No staples or holes
  • Landscape or portrait, not both in the same article.
  • For handwritten notes, please be aware that lightly written or second-generation copies do not scan well.

Please note that some materials cannot be put on electronic reserve. In such cases they will be put on traditional reserve. Such items include material that is not legible in an electronic format, items that consume an inordinate amount of file space, or items that have copyright considerations.

The library will not normally duplicate electronic reserves with paper copies on traditional reserve.

Please allow sufficient time for processing. See the following schedule. Material submitted after deadlines will be processed in the order that they are received and thus may not be available when desired.

Submission Deadlines

Spring semester Monday of the second week of January
Summer semester Monday of the second week of May
Fall semester Monday of the second week of August

Type of Material

Received by Deadline

After Deadline through the third week of the semester


Books owned & available in the library Ready on the 1 st day of classes. 2-3 business days. 1-2 business days.
Electronic reserve material (articles, book chapters, notes, exams, etc.) Ready on the 1 st day of classes.

2-4 business days. * 1-2 business days.
Electronic files Ready on the 1 st day of classes. 2-3 business days. 1-2 business days.
Copied material not suitable of electronic reserve. Ready on the 1 st day of classes.

3-5 business days. 2-3 business days.

*The inclusion of a course syllabus will aid us in making readings available electronically by the date needed.

Note: Books that are not in our collection may be ordered if in print and will be processed when received.

Questions about electronic reserve may be directed to the Access Services Division at 646-312-1660.

General Information for Faculty

Electronic reserve policy is based on the "fair use" provisions of the United States Copyright Act of 1976 (17 USC). Baruch College's Newman Library maintains both traditional (library owned and personally owned books, videos, DVDs, and CDs) and electronic course reserve for faculty to use in order to make available to students course reading materials that are required in support of the curriculum.

Electronic reserve may include journal articles, newspaper articles, a chapter from a book, problems and solutions, old exams, syllabi, all of which may be accessed over the Web. All items that can be placed on the Web in electronic form will be placed on electronic reserve. Faculty may submit materials for reserve that conform to these fair use provisions:

Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified in that section, for purposes such as criticism, comments, news reporting, teaching (including multiple copies for classroom use), scholarship or research, is not infringement of copyright.

In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include:

  • The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  • The nature of the copyrighted work;
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  • The effect of the use upon the potential market for or value of the copyrighted work.

Where materials do not fall within fair use, they may still be placed on reserve providing permission is being sought from the copyright holder. Newman Library has the right not to accept items for reserve if it judges that the nature, scope or extent of the material is beyond the reasonable limits of fair use, and will not knowingly accept materials that violate copyright law. Where the faculty member has not already secured permission, the library will work to a reasonable extent to obtain copyright clearance for faculty using course reserves, including the payment of royalties. The library cannot scan course packs created by commercial publishers.

Access to material on electronic reserve is limited to authorized Baruch College patrons, by IP addresses. Computers anywhere on campus will have access to material on electronic reserve. Remote access is provided to patrons with a valid ID via the library's proxy server. Only authorized patrons may browse material and the citations to material. Sometimes publishers require that material be limited to use by students in a particular course. For those sections, a password will be issued to the instructor for use by their course.

Access is via the library's home page . Clicking on "Reserve" at the top of the page will bring one to the course reserve page. Clicking on "Electronic Reserves and Course Materials" allows searching by course, professor, or keyword. Once in a course, students may click on a link to either bring up a PDF document, access a link to an article in one of the library's subscription databases, or obtain information for material on traditional reserve.