Office of Sponsored Programs and Research (SPAR)

Summer Salary Policies and Procedures for Grant Accounts or College Funds Administered at the Research Foundation

Important information concerning the CUNY/RF Summer Salary Process

• Summer Salary Certifications must be dated after the period for which the timesheet is being submitted.
• A faculty member's total time and salary allotted for their summer appointment (which consists of research and/or teaching) should not exceed 100% of their time and, on a per month basis, more than 1/9 of the faculty member's annual CUNY salary.
• The summer salary electronic system bases each faculty member's salary on the current salary information provided from the CUNY CUPS system.
• Faculty should submit one Summer Salary Certification form per pay period.

Baruch College Campus Internal Policies & Procedures
for Summer Salary Payments

Policies

Please note that if you have inquiries regarding the campus procedures, payment schedules, payroll problems, etc. you must contact the SPAR Office at (646) 312-2205 or Zolicia.Abotsi@baruch.cuny.edu. Please do not contact the Baruch Human Resources Department regarding your payment unless instructed otherwise.

If you are currently receiving your regular academic salary via Direct Deposit from Baruch College payroll then you should expect to receive your summer salary research payments via direct deposit as well. If you encounter any problems with your direct deposit payment, please contact SPAR immediately.

Procedures

All Baruch faculty and staff receiving summer salary payments from their research grants or department funds that are administered by the Research Foundation must adhere to the following procedures:

1. Complete the Summer Salary Personnel Action Form by including the following information:

   •  Social security number

   •  Full name

   •  Address

   •  Alternate Mailing Address

   •  Project Number (also known as the Research Foundation grant account number)

   •  Start Date and End Date

   •  Current Pension Plan (i.e., TIAA-CREF)— if you are not aware of this information, please contact Baruch College's Human Resources Department at (212) 802-2740 during normal business hours

   •  Email Address (to receive important notifications throughout the summer months)

   •  Phone number

   •  Your Signature

   •  Project Director's signature  

2. Submit your completed original PAF along with a completed copy of your Multiple Position Policy Summer Assignments Reporting form (signed by your department chair) to the SPAR Office for processing. The orginal Summer Assignment Reporting form should be sent to Barbara Lawrence in the Provost's Office, Box D-701.
3. After your information is entered into the Summer Salary electronic system, you will receive a notification from the SPAR Office concerning your appointment, deadline schedule for your summer salary certification(s) and payment date(s)
4. Sign your summer salary certification(s)
5. Submit your completed original summer salary certification(s) to the SPAR Office via postal/campus mail or hand delivery for payment processing— If we do not receive your certification by the deadline then you will not receive your payment on the scheduled pay date.

Last Updated on 08/03/2009