Baruch College
        

Office of Sponsored Programs and Research (SPAR)

Baruch Procedures for Using Grant Awards at the Research Foundation

Certified Minority and Women-Owned Business Enterprise (M/WBE)

The following websites may be utilized for purposes of meeting the requirements of the established goals of the New York State minority and certified women-owned business enterprises over the term of your grant.

GRANTS


All equipment purchased using grant funds remain the property of the City University of New York. If you are terminated from Baruch College of CUNY and are not transferred to another CUNY institution, the equipment remains at Baruch College as property of CUNY. All Baruch faculty recipients must adhere to the following procedures for Purchasing Equipment (i.e., computers, laboratory equipment):

Equipment Memorandum from the Research Foundation (9/2004)

ALL FORMS CAN BE OBTAINED AND MUST BE SUBMITTED TO THE SPAR OFFICE FOR PROCESSING!

For Single Equipment Under $5,000

• Complete a Research Foundation Small Order Form to be submitted to the vendor to begin processing the order. (All equipment must be delivered to Baruch College's Receiving & Stores at 151 E 25 th Street, NY, NY 10010)

• With the Small Order Form, provide the vendor with a copy of the Research Foundation's tax exemption form—available online at here.

• Upon receipt of the equipment and the vendor invoice, you must complete a Research Foundation Payment Request Form to process payment to the vendor. Please note that the payment process can take up to 2-3 weeks.

• As required, the Controller's Office will contact you to schedule a time for tagging the purchased equipment.

For Single Equipment Over $5,000

• Complete a Research Foundation Purchase Requisition to be submitted to the Research Foundation to begin processing the order. (All equipment must be delivered to Baruch College's Receiving & Stores at 151 E 25 th Street, NY, NY 10010)

• Upon receipt of the equipment and the vendor invoice, you must complete a Research Foundation Payment Request Form to process payment to the vendor. Please note that the payment process can take up to 2-3 weeks.

• As required, the Controller's Office will contact you to schedule a time for tagging the purchased equipment.

For Equipment Purchases Reimbursements (Faculty Purchasing Equipment Using their credit cards or personal money)

• Provide the vendor with a copy of the Research Foundation's tax exemption form—available online here.

•   Purchase the equipment from the vendor and obtain proof of purchase (i.e., receipt, credit card statement etc.)

•   Complete a Research Foundation Payment Request Form submit it to the SPAR Office for processing. Please note that the payment process can take up to 2-3 weeks.

•   As required, the Controller's Office will contact you to schedule a time for tagging the purchased equipment. The equipment must be on the campus premises for initial tagging and for the end of the fiscal year inventory verification. If you have any questions or concerns, please contact Alan Evelyn at   (646) 312-2208 or Alan_Evelyn@baruch.cuny.edu.

Last Updated on 06/12/2008