Paperwork
-- At Human Resources
Forms, Documentation, Direct Deposit, Timesheets,
Paycheck Dates
The Human Resources Office is located at 135 E. 22 Street, Room 200 and is open Monday through Friday, from 8:30AM to 6:00PM. You must visit this office to complete the paperwork necessary to get you into the payroll system.
Forms: If your department has forwarded the paperwork, a folder should already be on file for you. It will include your Personnel Action Form (PAF) and information on the school and department in which you'll be teaching, your rate of pay and contact information.
Ask for a New Hire Packet, which includes these forms:
- Employment Eligibility Verification
- Personal Data Form
- W-4
- Employee's Withholding Allowance Certificate
- Request for Exemption from Social Security & Medicare Taxes
- Non-Resident Aliens Statement
- Direct Deposit of Salary Enrollment/Change/Cancellation
- Designation of Beneficiary
- Certification of Prior NYS or NYC Public Service
- Baruch College Oath of Allegiance
- Affirmative Action Data
You can take the paperwork with you and return it when completed, or you can fill it out in the office.
Documentation/ID : When you're ready to turn your paperwork in you'll need one or two original forms of ID (no xeroxes). A complete list is included in the packet. Examples include:
List A (only document you'll need)
U.S. Passport
Certificate of U.S. Citizenship
Certificate of Naturalization OR
List B (you'll need one from B and one from C)
Driver's license
Photo ID issued by federal, state or local government agencies
Voter's registration card
AND
List C (you'll need one from C and one from B)
U.S. social security card
Certification of Birth Abroad
Original or certified copy of birth certificate
Direct Deposit: If you choose the direct deposit option for your Baruch checks, bring a voided personal check with you. Checks are not mailed out, so direct deposit is a beneficial option for those of us who are not on campus during business hours to pick up our checks.
Timesheets: Non-teaching adjuncts or any adjunct paid at the 60% rate must fill out timesheets in order to get paid. These are available in the HR office.
Paycheck Dates: A schedule of paydates and timesheet due dates is prepared for each semester. Be sure to get the schedule from your department or from the HR office.
Once your information is on file, it is not necessary for you to return to HR in subsequent semesters unless you wish to make changes to the information you've provided.
Before you leave Human Resources, be sure to get the authorization form you'll need to get an ID from the ID Center.
