Glossary of Terms
- AP/PO/EX Accounts Payable/Purchase Order/Expenses
This is the Oracle descriptor of the Procurement module. These are the process areas that define CUNY's Procurement life cycle.
- (AS) Application Security
The CUNYfirst processes that are being developed do not fall into a "one-size fits all" category, where we can make everything available to everyone. Individuals will have access to specific processes that match their current job. As we learn more about the functions of the software, campus leaders will "map" functions to a person's role in the department - that is if you do A, they will make sure you have access to the CUNYfirst processes that allow you to do A. Each campus team has an Application Security liaison. His/her role in the project is to turn on or turn off access to the various processes, based on your role. This ensures that you are only given access to the data you need and no more. This security also means that our records - employee or student - are only available to those whose job is defined to serve our specific needs.
- Campus Solutions
This is the umbrella term for the suite of software designed to serve our student population. Currently, the Campus Solutions team is focused on implementing the following processes for our Vanguard Colleges - Queens College and Queensborough Community College: Student Records, Student Financials, Registration and Course Catalog. These will allow students at those colleges to register for the Summer and Fall 2009 terms, and for our professionals to support them. We will add Financial Aid during Wave Two (spring 2010) and Admissions later as more colleges come on board. When you hear Campus Solutions, think Student Support and Administration.
- CRP - Conference Room Pilots
At the beginning of the Project, we had sessions known as Fit/Gap. These were designed to allow Subject Matter Experts (SME) to see out of the box processes in PeopleSoft. The sessions would allow them to talk about how they might work for CUNY, or if there was a gap that needed to be closed either by our business processes or by changing the software. Now, SME's attend Conference Room Pilot sessions to do the same, but now we can move from base design to configuration quicker. Participants now are asked to validate if the base processes can work for CUNY so we can start the configuration process sooner.
The City University of New York's Fully Integrated Resources and Services Tool. This project will play a major role in the transformation of an integrated university that will streamline business practices while supporting the unique characteristics and programs of our 23 institutions.
Enterprise Learning Management System. This is the system where users register online for training classes, where trainers can access their class list and mark that attendees have complete courses, and where on-line classes will be available. The system allows users to control their training by allowing them to choose when they can take classes and also opt for self-paced learning and refresher material.
Enterprise Resource Planning. It is the information system that will integrate software applications for CUNY. ERP is a core set of reengineered business processes, integrated within a single computing architecture.
- ESS / MSS Employee Self-Service/Manager Self-Service
These describe access to Human Resource processes. When an employee's security role is defined, they will be given access to CUNYfirst based on that. If they manage people, their work screen will show what they have access to see or use to do their job. The ESS screen will show the various processes that define them - contact information and benefit listings.
- General Ledger
The heart of our Finance processes. General Ledger will be one of the first PeopleSoft modules to Go-Live at CUNY, scheduled for July of 2008. The General Ledger module is made to capture and manage all accounting information. Our FIRST application to "GO LIVE" (become functional throughout CUNY when tested, evaluated and re-tested with every user trained and supported) is General Ledger.
- HCM - Human Capital Management
This a term for the PeopleSoft suite of processes designed to aid the university in the management of our Human Resources. While you will hear the terms HR and HCM interchangeably during the Project, CUNY is not adopting HCM as the name for our personnel management. We have a Vice Chancellor for Human Resources Management and Human Resources departments throughout CUNY.
The foundations of the key area for CUNY that match PeopleSoft processes. For this project, our Pillars are Finance, Human Resources and Student Administration.
Another umbrella, denoting the change to CUNYfirst processes for Purchasing, Accounts Payable and Expenses. The work here, as described above, will allow seamless management and monitoring our financial processes from request to payment, doing on-line what many of our professionals do on paper, and integrating across departments so that we do our purchasing and chart our expenses in a uniform way.
- Role Mapping
This term describes the activity that matches current employees to the roles that are in the PeopleSoft product. For example, if a person at college A is in charge of benefits, the specific CUNYfirst HR roles related to benefits will be assigned to them. When we learn what a person does, we make sure they have access to the processes that allow them to do their job.
Talent Acquisition Management. This is a Human Resources module that will take charge of our work to hire someone for an open position. Within TAM are processes that run functions that will allow us to have applicants apply on line, provide their information and make it available, also on line, to hiring managers and the search committees. Once a person is hired, their application information becomes their employee information, making the transition processes more efficient and effective.