The Newman Library accepts gifts and contributions for the development of
the collection. Especially valuable are books and journals that fill existing
gaps and that support the curriculum. Gifts are evaluated by the same standards
as are purchased items so that the total collection maintains high quality,
consistency, and relevance to the needs of the College.
1. TYPE OF GIFTS
1. Gifts of books, periodicals, microforms, continuing subscriptions to print
and non-print materials, and ephemera are accepted by the library, generally
by the Collection Management Librarian or the Chief Librarian.
2. Due to the high costs of managing the gift process, the library's goal
in accepting gifts is to acquire only materials which are highly relevant to
the institution's needs. All potential gifts will be evaluated in terms of
the collection development goals of the library. The library reserves the right
to accept or refuse prospective donations. Among the criteria used to determine
whether the prospective donations fall within the scope of the library's
whether they would unnecessarily duplicate material already held
their physical condition
the processing and maintenance costs to be incurred if donations are accepted
restrictions, if any, which prospective donors might wish to place on the
disposition and use of the material offered.
2. TERMS OF ACCEPTANCE
Prospective donors who contact the library are informed:
that the library will accept most donations of monographic material and
will retain items of use to the collection
that the library will accept donations of needed periodical issues, or
those for which it might anticipate a need
that gifts of ephemera may be accepted, with retention subject to examination
of the materials
Because of the library's classification arrangement, the library cannot maintain
separate named collections. Unwanted material is normally offered to other
City University of New York libraries, and to library patrons, and will be
offered at no charge. Materials not wanted by the library will not be returned
to the donors.
The donor may be requested to provide a description of any gift before it
can be considered. If a collection is offered, either in whole or in part,
a full description (including card files, lists, manifest, etc.) may be requested. In the absence of such documentation, the library may require on-site evaluation
of the collection by library staff before a determination to accept can be
Gifts must be brought or mailed to the Newman Library. The library does not
have a vehicle to pick up the items nor liability insurance to cover personnel
for such activities. The library does not usually supply an itemized list of
contributions. Materials which bear the ownership markings of another library
or institution and do not have any indication of being withdrawn from that
institution's collection will not be accepted.
3. ACKNOWLEDGEMENT OF GIFTS
For items received from donors, a formal acknowledgment of its receipt will
be sent to the donor. This acknowledgement does not limit the library's right
to dispose of unwanted material in the most appropriate way, and is not a receipt
for tax purposes.
Upon acceptance, gifts become the property of the Newman Library.
Documentation of donations is retained by the library for two years.